Room 230

AV EQUIPMENT

  • Projector

  • Ceiling speakers

  • Blu-Ray player

  • HDMI cable

  • VGA cable with 3.5mm audio cable attachments

  • Webcam

  • Amazon Basics Microphone

  • VGA cable with VGA to HDMI converter

  • Flatscreen TV

  • Computer Tower

  • Desktop Monitor

  • Wireless Mouse

  • Wireless Keyboard

Using the Projector

1. To turn on the projector, find its remote on the black AV box and point it at the AV box (not at the projector). Then press ON.

2. The projector will beep, and after a few seconds its power button will turn blue.

  • Note: When the projector turns on, you may see the following message: HDMI | No Input. Check the input terminal. Please ignore this and proceed to the next step.

3. Plug your computer into the AV box's VGA or HDMI port. (Need a cable or adapter? See the note at the end of this section.)

  • The box's input panel should automatically select the correct source. (The indicator light will turn blue for HDMI, or red for VGA.)

  • If necessary, press the Input Select button to manually switch between an HDMI or VGA connection.

4. Your screen should now be visible on the projector. If it isn't, open your computer's display settings to mirror or extend your display.

  • Mac users: Click here to learn how to mirror or extend your display.

  • Windows 10 users: press Windows Key + P to mirror (i.e. "duplicate") or extend your display. Click here for instructions.

  • Windows 7 users: press Windows Key + P to mirror (i.e. "duplicate") or extend your display. Click here for instructions.

5. Remember to turn off the projector when you're done!

  • Press STANDBY on the remote to turn it off. A confirmation request will appear on the screen. Press STANDBY again to confirm.

Finding Cables & Display Adapters

  • There should be one VGA and HDMI cable underneath (or already plugged into) the AV box.

  • If you need a display adapter, please ask for one at Reception. If Reception is closed, please ask Facilities instead.

  • If you’re using a VGA cable and need sound, plug a 3.5mm audio cable from your computer into the AV box's AUDIO IN jack. The VGA cable under the AV box should have audio cable attachments at each end (see Fig 1):

Fig. 1. VGA cable with audio cable attachments at each end.

Using the Sound System

1. Connect your device to the AV box's input panel with either an HDMI cable, or a 3.5mm audio cable.

  • If you're using an HDMI cable, plug it into the HDMI In port.

  • If you’re using a VGA cable and need sound, plug a 3.5mm audio cable from your computer into the AUDIO IN jack. The VGA cable under the AV box should have audio cable attachments at each end (see Fig 1 above).

2. Turn on the sound amplifier (Factor X-530) in the AV box.

  • Set the AUX dial to about 80%.

  • Set the MASTER dial to about 50% (we'll turn it up more after the next step).

3. Start playing audio on your device.

  • Set your device's volume to about 90%.

  • If your media player app has its own volume control, set that to about 90% as well.

4. Turn up the MASTER dial on the amplifier to hear the audio through the ceiling speakers.

  • There are no speakers at the front, so you'll need to stand at the centre of the room to test the volume level.

Using the Blu-Ray Player

1. To turn on the projector, find its remote on the black AV box and point it at the AV box (not at the projector). Then press ON.

2. The projector will beep, and after a few seconds its power button will turn blue.

  • Note: When the projector turns on, you may see the following message: HDMI | No Input. Check the input terminal. Please ignore this and proceed to the next step.

3. Find the Blu-Ray player remote. It should be located on top of the black box.

4. Plug the Blu-Ray player's HDMI cable into the HDMI port on AV box's white input panel.

  • The box's input panel should automatically select the correct source. (The indicator light will turn blue for HDMI, or red for VGA.)

  • If the red light is displayed, press the Input Select button to manually select the HDMI source.

5. Turn on the sound amplifier (Factor X-530) in the AV box.

  • Set the AUX dial to about 80%.

  • Set the MASTER dial to about 50% (we'll turn it up after the next step).

6. Turn on the Blu-Ray player and insert your disc. Press play on the Blu-Ray remote to start the movie.

7. Turn up the MASTER dial on the amplifier to hear the audio through the ceiling speakers.

  • There are no speakers at the front, so you'll need to stand at the centre of the room to test the volume level.

8. Remember to turn off the projector when you're done!

  • Press STANDBY on the remote to turn it off. A confirmation request will appear on the screen. Press STANDBY again to confirm.

Hybrid Classroom: Standard Use

In accordance with classroom restrictions and safety measures due to COVID-19, please find the following instructions for Standard Hybrid Classroom Setup for Room 230

1. Turn on the projector and plug in your laptop as normal for presentations using the HMDI cable on the desk

2. Log into Zoom on your computer and share your screen so that the online class can see the presentation as well.


  • Make sure to mute your microphone, turn off your camera, and mute your computer speakers

3. Ensure the teacher desk is aligned with the blue floor tape and that the flatscreen TV and webcam are oriented matching the picture below

  • Note that the microphone for the lecturer is built into this webcam. The presenter should speak directly at it

4. Turn on the TV and classroom computer. The computer should already be logged in. Turn on the wireless mouse and keyboard using the switches shown below

5. Navigate to Moodle and login (the password should be saved)

  • Open the correct class and Zoom meeting

6. Make sure that the student desks and microphone are set up correctly according to the picture below.

  • Note that the desk and tv in the picture are oriented for the flipped classroom setup.

  • Note that the classroom microphone is plugged into the computer on the TV stand, and is sitting on the music stand

7. Open the audio settings on the classroom computer and make sure that the following options are selected

  • To open the audio settings click on the small white triangle next to the audio button in the bottom left

8. If the audio options in the previous step are not listed, you may need to restart a program called Voice Meter Banana that sends all of the microphone feeds into Zoom together as one

  • To do so, locate the window above on the classroom computer desktop and close it

  • Then search for Voice Meter Banana on the computer and reopen it

Hybrid Classroom: Flipped Classroom (Remote Lecturer)

In accordance with classroom restrictions and safety measures due to COVID-19, please find the following instructions for Hybrid Flipped Classroom Setup for Room 230

1. Turn on the projector, and connect the HDMI cable to the computer on the cart, using the VGA cord connected to the monitor, and an HDMI to VGA converter

2. Mount the webcam to the corner of the TV as shown in the picture below. This will allow the remote lecturer to see the students in class as they teach.

3. Push back the front classroom desk and position the TV in alignment with the blue tape on the floor as shown in the picture below.

4. Turn on the TV and classroom computer. The computer should already be logged in. Turn on the wireless mouse and keyboard using the switches shown below

5. Navigate to Moodle and login (the password should be saved)

  • Open the correct class and Zoom meeting

  • Note the positioning of the camera on the tv in this picture

6. Make sure that the student desks and microphone are set up correctly according to the picture below.

  • Note that the classroom microphone is plugged into the computer on the TV stand, and is sitting on the music stand

7. Open the audio settings on the classroom computer and make sure that the following options are selected

  • To open the audio settings click on the small white triangle next to the audio button in the bottom left

8. If the audio options in the previous step are not listed, you may need to restart a program called Voice Meter Banana that sends all of the microphone feeds into Zoom together as one

  • To do so, locate the window above on the classroom computer desktop and close it

  • Then search for Voice Meter Banana on the computer and reopen it

Troubleshooting

If the projector remote isn't working:

  • Remember to point the remote at the AV box, not at the projector.

  • If there is still no response, the batteries may need to be replaced. There should be extra AAA batteries at Reception.

  • If the remote still doesn't work, then manually press the blue button at the bottom of the projector to turn it on.

If your computer screen isn't appearing on the projector:

  • Check if light on the projector's power button is blue. If it's red (or off), the projector needs to be powered on.

  • Make sure that the projector's input source is set to HDMI1 even if you're connected via a VGA cable.

    • Press the SOURCE button on the remote to check the input source.

  • Check if your computer's display settings are set to "Mirror" or "Extend" your display. If "Extend" is enabled, try moving the mouse cursor off to the left or right of your screen until it appears on the projector. If this doesn't work, try the "Mirror" option instead.

  • Check that you have the correct display adapter. If you don't, please ask for one from Reception (during office hours), Facilities (after office hours), or the IT Help Desk (ext. 372 / [email protected]).

If the sound isn't working:

  • Try increasing the master volume on your computer.

  • If you're using a VGA cable, plug a 3.5mm audio cable from your computer into the AV box's AUDIO IN headphone jack. (There should be audio cable plugs at both ends of the VGA cable.)

  • If you're using a MacBook with a Mini-DisplayPort > HDMI adapter and there's still no sound, try using a 3.5mm audio cable to connect your computer to the AV box.

  • Try adjusting the AUX and Master volume dials on the amplifier in the AV box.