Room 100

AV EQUIPMENT

  • Amazon Fire Tablet

  • BlackMagic Design Camera

  • Blu-Ray player

  • Ceiling Speakers

  • Desktop computer (in control box)

  • HDMI cable

  • Keyboard and Mouse

  • Nureva Speaker/Microphone with remote

  • Projectors

  • TV with remote - stand mounted

  • TV with remote - ceiling mounted


Zoom Rooms: Set Up Instructions

Please see the instructions below for a specific guide on how to set up Room 100

Instructions on how to use Zoom Rooms can be found by clicking here


  • Turn on the keyboard (1), mouse (2), hanging TV (3), and cart TV (4)







  • Turn on the projector(s)

  • The computer and microphone/speaker should already be turned on and on standby

      • If they are not turned on, please contact the AV/IT Team for assistance



  • Turn on the BlackMagic Design camera and remove the lens cap




  • To use the tablet, begin by pressing the button directly above the charging cable

      • This will activate the tablet

      • To open the tablet once activated, simply swipe up from the bottom of the screen



  • If the tablet is unable to connect to the internet (e.g. the WiFi is out), you can start the Zoom Rooms controller by:

      • Opening a browser on the computer in the room (which is displaying on the TVs)

      • Visiting Zoom.us

      • Clicking Room Management

      • Clicking on Launch Controller for the room you are in


  • We have enabled an "auto-start" feature for meetings, meaning that Zoom Rooms should automatically begin the scheduled class meetings, but if they do not, please see the instructions on starting a meeting by clicking here




Zoom Rooms: Tear Down Instructions

Please see the instructions below for a specific guide on how to turn off equipment in Room 100 when exiting the classroom

Instructions on how to use Zoom Rooms can be found by clicking here



  • Turn off the projector (this will require pressing the power button twice - once to initialize the power sequence, and once to confirm turning off the projector)



  • Turn off the BlackMagic Design camera



  • Turn off the keyboard (1), mouse (2), hanging TV (3), and cart TV (4)


  • The computer, Nureva Microphone/Speaker, and tablet remain on and on standby


  • Please do not attempt to turn off the computer, Nureva Microphone/Speaker, or tablet, these should stay turned on in order to remain ready for the next class or meeting, even if your class is the last one of the day

      • If you accidentally turn them off, please contact the AV/IT Team for assistance







Zoom Rooms: Equipment Functions

  • Amazon Fire Tablet

      • This tablet will run the Zoom Rooms controller and full instructions on its use can be found by clicking here

      • If the power cord has come unplugged, please plug it back in

      • If the tablet is unable to connect to the internet (e.g. the WiFi is out), you can start the Zoom Rooms controller by:

          • Opening a browser on the computer in the room (which is displaying on the TVs)

          • Visiting Zoom.us

          • Clicking Room Management

          • Clicking on Launch Controller for the room you are in


  • BlackMagic Design 4k Camera

      • This camera is pointed toward the podium and lecturer

      • Please do not try to adjust the direction of this camera

          • If you would like to point a camera at a different part of the room, please contact the AV/IT Team for assistance in advance

      • Please do not press on the "Switch Camera" or "Camera Control" buttons on the Zoom Rooms controller


  • Computer, Keyboard, and Mouse

      • The computer that runs Zoom Rooms is housed in the black box next to the projector screen

      • The mouse and keyboard are connected to this computer and need to be turned on/off before/after class

      • The display of this computer is mirrored between the hanging TV and the cart TV, meaning that if you can see something while presenting, so can the students in your classroom

      • The display of this computer is extended to the projector, where any shared content will appear for the students in your classroom

          • The students online will see shared content as they normally would on Zoom


  • Hanging TV and Cart TV

      • These two TVs are set up to display the same content as one another and can display the gallery or speaker view

          • If either TV loads a display selection screen, please choose the option HD 1

          • To change from gallery to speaker view, please see the instructions on Viewing Participants by clicking here

      • The purpose of these TVs is to enable both you and your students to see the online participants while in class


  • Nureva Microphone/Speaker

      • This wall-mounted microphone/speaker remains on and will pick up the full class and remains on before and after class, even if your class is the last one of the day


  • Projector

      • The projector will show the content of the extended display of the computer, allowing students within the classroom to see any content or shared screens through Zoom

Room 100 has two 16:9 widescreen projectors, ceiling speakers, and a lapel microphone.

Connecting to the Projector

Find the remote on the black box in the corner. If it is not there Reception has a backup.

Point the remote at one projector and press ON.

The projector will beep. After a few seconds the light underneath the projector will turn blue. Do the same for the other projector.

Plug your computer into the black box panel's VGA or HDMI port.

    • There should be one VGA and one HDMI cable on top of the black box. VGA does not work with all adapters/computers.

    • If you need a display adapter please visit Reception. If Reception is closed, please ask Facilities instead.

    • If you’re using a VGA cable and need sound, plug a 3.5mm audio cable from your computer into the AUDIO IN headphone jack. (There may be one already attached to the VGA cable.) Do not use the 3.5mm audio cable if you are using HDMI.

The input panel on the panel should auto-select the correct source. If not, press Input Select to choose either an HDMI or VGA connection. [See image below]

    • The indicator light will turn blue for HDMI, or red for VGA.

Black box panel

After you are done please turn off projectors by clicking STANDBY on remote. Confirmation will appear on the screen. Click STANDBY again to confirm.

Connect Wireless Mac with AirPlay

  1. Verify the Apple TV has been plugged into the HDMI input on the black box. You will see an HDMI cable coming from inside the black box. It has an angle adapter on the end of the HDMI cable.

  2. Press the menu button on the Apple TV remote to wake it up. This may take up to 30 seconds and require a second menu button press.

  3. Connect your Mac to the utgr Wi-Fi network.

    • Note: only Regent staff and faculty have access to the utgr network. Please contact the IT Help Desk at least 3 days in advance if you would like to set up a guest lecturer with AirPlay.

  4. On your Mac, click the AirPlay icon in the menu bar. [See image below]

    • Select Room 100.

    • If this is your first time displaying you will be prompted to input a four-digit code displayed on the projector screen.

    • Your display should now be mirrored!

  5. Remember to turn off both projectors after you are done.

Note on AirPlay compatibility: If you don’t see the AirPlay status menu in your menu bar, your Mac may not support it. To find out if it does, click on the Apple icon, select “System Preferences”, and then click “Displays.” If there’s no checkbox for “Show mirroring options in the menu bar when available”, then your Mac doesn’t support AirPlay. Please use HDMI or VGA.

Airplay/Mirroring Options icon on MacOS

Playing Audio

Turn ON the audio mixer on the black box.

GAIN should be around 80% (AUX).

Adjust VOLUME as necessary. Note: There are no speakers at the front. You have to walk to the middle of the classroom to determine appropriate volume level.

Using the Lapel Microphone

Turn on the microphone receiver

Insert batteries into lapel microphone. Toggle power button to turn on (light turns red).

Adjust microphone volume setting INPUT 1 (on left) to 50% for standard volume.

Troubleshooting

If your computer screen isn't appearing on the projector:

  • Check if both projectors have blue lights. Turn them on if not.

  • Check if your display settings are set to "Mirror" or "Extend" your display. If "Extend" is enabled, try moving the mouse cursor off to the left or right of your screen until it appears on the projector. If this doesn't work, try the "Mirror" option instead.

  • Check that you have the correct display adapter. If you don't, please ask for one from Reception, Facilities (after office hours), or the IT Help Desk (ext. 372 / [email protected]).

  • Switch to the HDMI cable if VGA is not working.

If the sound isn't coming out correctly:

  • If you are using the VGA cable then make sure to plug a 3.5mm audio cable from your computer into the AV box's headphone jack. (There should be an audio cable attached to the VGA cable.)

  • Try adjusting the master volume on your computer.

  • Try adjusting the volume dial on the black box's panel.

  • You must have both projectors on